Success is probably the one factor that every business vows to achieve but with a particular set of strategies, methods, and approach.  

For the textile and apparel industry ‘success’ depends on all partners in the supply chain collaborating seamlessly and delivering on time.  Unlike other industries, it is multi-faceted with many different production stages. Even a small error or issue can increase the lead time, disrupt the production line and result in delayed deliveries and lost sales.  

The importance of on-time delivery in the textile industry is everything. However, production management in textile is not easy as updates and order status information is disorganized and unreliable. Furthermore, communication is often scattered across different formats like emails, phone calls, and messages. 

According to recent stats, the apparel industry is valued at $1.84 trillion in 2025, and its consumption will rise to 63% by 2030. The stats show a big scope for textile and apparel brands if they can manage the supply chain that is spread across multiple suppliers, stakeholders, retailers, and processes. Subsequently, each of the supply chain elements comes with a wide array of challenges and complexities.  

The Common Challenges in Textile Production Management 

Textile manufacturing involves converting fiber into yarn, and then the yarn into fabric. Further the fabric is dyed, printed and fabricated into clothes and other products.  

A standard textile production workflow looks like 

However, there are several activities within these processes and delays can be caused by a bottleneck that can come from a machine, worker, or any technical glitch. Also, it's common that while one issue is fixed, another may appear at a later stage of production.   

Textile manufacturers come across a wide range of challenges that are both internal and external.  

Let us review the most pressing ones 

Rising Raw Material Costs  

The global trade dynamics are altered with the ongoing tariffs which are causing drastic fluctuations in the prices of cotton, synthetic fibers and other materials.  

Supply Chain Disruptions  

The geo-political tensions, natural disasters, port congestion, and other logistical issues make the supply chains vulnerable and result in delays, increased costs, and lost sales.  

Operational Issues 

Use of traditional methods and machinery along with poor coordination between departments lead to inefficiencies and quality issues.  

Fabric Defects 

Factors like uneven dyeing, weaving flaws, and printing errors can increase rework costs, delay delivery, and develop distrust with the stakeholders.  

Inefficient Planning 

Inaccurate forecasting, and poorly aligned time and action calendar result in production bottlenecks, missed deadlines, and resource wastage.  

Regulatory Compliance 

Unlike a few decades ago, now almost every textile and apparel brand must comply with various international rules and standards. These include ESG regulations, labor laws, and quality standards. Failure to comply do result in order cancellations, penalties, and even legal action.  

No proper Visibility or Tracking 

Without real-time tracking, tracking production is a constant struggle. Also, it is difficult to identify bottlenecks and ensure on-time delivery performance. 

The one aspect most textile and apparel brands debate on is  

How to organize and simplify the production workflows? 

Why Use TrackIT? 

TrackIT is a digital solution developed by Triple Tree Solutions to optimize textile production workflows and purchase order management. The goal is to digitize the rather complex textile supply chain, offer a flexible way to manage key processes, reduce costs and ensure on-time deliveries.  

With a simple implementation you can receive standardized updates from across the world. TrackIT improves communication to keep the order placements on time and features a Time and Action Calendar to view and track important milestones of the production line.  

Whether someone has to follow up if the sample has been dispatched or bulk production has begun, TrackIT gives complete visibility that allows brands to check status, detect delays and solve problems ahead of time. 

The production managers or supervisors can tag, comment, and get the activity approved instantly. The software also sends constant notifications and reminders whenever any submission is ready for feedback or approval.   

How TrackIT Benefits Textile and Apparel Brands:

Enhanced Visibility: Get bird’s eye view on all important activities and help to plan, track, and manage the textile manufacturing processes.  

Purchase Order Tracking: Real-time update on purchase order, time and action calendar, and other production progress.  

Improved Communication: A centralized platform to streamline communication between all teams and stakeholders that reduces misunderstandings, and delays.  

Time and Cost Savings: Implementing a digital software improves productivity and reduces the risk of reworks saving cost, resources, and time significantly. 

Early Issue Detection: Visibility along with advanced tools allows manufacturers to identify problems and timely solve them to ensure on-time delivery.  

💡READ: How Brands Reduce Cost and Boost Production Efficiency with TrackIT

Textile Production: Traditional Methods vs TrackIT

Explore the TrackIT Features that Drive Seamless Productivity

In a product-centric business, on-time delivery is essential to commercial success. However, for apparel brands, production sites are often thousands of miles away and supply chain processes can suffer from a lack of visibility.  

If updates on production status are unreliable, and communication is scattered it leads to delayed deliveries, lost sales, and high administrative overhead. 

Here is where TrackIT can help with its features that are 

Summaries of Placements 

Provides a clear overview of all purchase order placements across vendors and factories, helping brands track commitments, plan capacities, and monitor execution from a centralized dashboard. 

Production Reports 

Generates detailed reports on production status, delays, and completions, offering brands real-time visibility to make quick, data-driven decisions and ensure on-time order fulfillment. 

Real-Time/On-Time Performance Ratings 

Tracks supplier performance in real time, measuring on-time delivery accuracy and consistency to hold vendors accountable and drive improvements across the supply chain. 

Predictive Algorithms on Delivery Performance 

Uses historical data and AI to forecast potential delivery delays, allowing brands to proactively mitigate risks and keep production timelines on track. 

Year to Year Performance Comparisons 

Analyzes vendor and factory performance trends over multiple years, helping brands assess consistency, identify long-term partners, and make better sourcing decisions. 

Zoom Into PO 

User can do specific purchase order tracking and get valuable details. These include status, quantities, delivery dates that enhance control and ensure quick fixes to PO issues. 

Flexible Data Entry Options 

Supports multiple data input formats (manual, Excel, API) to accommodate different vendor capabilities, ensuring smoother onboarding and consistent data collection across the supply chain. 

Vendor Scorecard 

Rates suppliers based on performance metrics like delivery, quality, and responsiveness, helping brands evaluate vendor reliability and optimize sourcing strategies over time. 

💡 READ: How Real-time Production Tracking Boost Efficiency and Reduce Costs 

Step-by-Step: Using TrackIT to Monitor Textile Production

TrackIt is a SaaS based production data collection software with multiple key features and tools. It consolidates pre-production and production data for the entire supplier base on a single platform.    

⚠️ Enable transparent oversight of your off-shore factories - get TrackIT now! 

Let us see how this digital solution works 

1. Login 

• Enter the username and password given by Triple Tree Solutions. 
• Click on the ‘Login’ button. 

2. Getting Started 

• Click on the ‘Email’ button to receive the one-time code.  
• Enter the code and click on the ‘Submit’ button. 
• Once logged in, you will be directed to the default dashboard. 

3. User-dashboard 

3.1 Risk-Alert Section 

• Click on the ‘Download’ button to download the ‘Risk Alert’ excel file. 
• Icons like ‘A’, ‘S’ and ‘M’ denote to Approvals, Stages, and Milestones. Clicking on an icon will show the risk alert for the submittal delay. 
• This section lists all reference numbers that have pending milestones. It is flagged as ‘risk’ because the milestone was not completed by the approval deadline. 
• You can view the relevant information like the images, brand, vendor, quantity, and ETD 
• The three dots show additional information like label and division code.  

3.2 Pending Approval Section 

• Click the ‘Download’ button to download the Pending Approvals listing in the excel file. 
• This section lists all the styles that have pending comments. Clicking on a reference number will take you to a detailed production tracking page of that style. 
• Click on the ‘I’ icon to view or add comments or do uploads related to reference number. 
• You can see other information like vendor submittal, color, and size ranges. 

3.3 Filters 

• Product categories consist of Outerwear, Sleepwear, Socks, Underwear, and Hosiery 
• You can select the filter to show the result of a particular category. If Product category not selected, then all the references will show except the product category. 
• You can select relevant values from any of the search filters. 
• Click on ‘Search’ icon to update results.  
• Select any reference number to navigate to the Production Tracking page and view all the details of the order.  

4. Production Tracking 

4.1 Overview 

• The first section shows the basic information of the reference number like Vendor, Season, Issue date, and image.  
• The second column shows all the inspections related to the reference number. You can click on ‘See More’ to view the details.  
• The third section shows the Progress Panel, Approvals, Milestones, Stages, and Statuses for all the colorways. Green is for completed, Yellow for in-progress, and Red for delay and not completed. 
• You can click on Colorway to collapse it and view details. 
• The Plan/Deadline shows the planning date that is added by the vendor and Deadline date is automatically calculated by the system but can be edited by the brand. 
• The Fabric Quality section is where all the milestones are integrated from PLM and it shows the status, In-progress, Completed, and Delayed. 

4.2 Inspections 

• Click on the ‘Download’ icon to download the relevant inspection report. 
• Here all the details like ‘like Inspection Code, Inspection Stage, Inspector Name, Inspection Date and Time, and Inspection Status are displayed.  

4.3 Adding Plan to Send Dates 

• Click on the Edit Planning Dates to Add Plan to send dates. 
• You can click on any of the dates to change it 
• Select the new date from the Calendar option and save it 
• If the deadline/planning date needs to be changed for all colorways, then you can use the checkbox to select all the items and save it. 

4.4 Plan to Send History 

• All the Plan to send history will be shown here 

4.5 Adding Actual Dates 

• Click on the Edit icon to add/edit actual dates 
• The Deadline shows the planning dates automatically calculated by the system edited by the brand. 
• The Actual shows production dates added by the users, both brand and vendor. 

4.6 AWB (Airway Bill) Information 

• Clicking on the Submittal Sent checkbox takes you to the Airway Bill pop-up. 
• Enter the AWB number and choose the respective Courier Service. You can also add a Second AWB number. 
• After entering the Submittal sent date and adding AWB information, click on the Save button 
• If there is any mistake or typo, there is an option to edit the AWB information. The option will appear when AWB number is added.  
• In the Bulk lot section click on three dots and select ‘Airway Bill’ to view or edit information.  
• TrackIT gives the option to open AWB numbers previously added and edit them. 

4.8 Adding Submittal Comments 

• This section gives you the information about the number of cycles of a milestone. Click on the cycle number to view details of all the cycles. 
• Select the Comments icon to view comments relevant to a milestone. 
• Click on the three dots to view other options like Upload, Duplicate, AWB information. 

4.9 Comments 

• You can use the drop downs to Switch between colorways and milestones to view their relevant comments. 
• Click on the Reply icon to add comment. 
• You can mention any of your team members by typing the character '@' and then searching for team members' name. The tagged person will get a notification of the comment. 

4.10 Uploads 

• Upload any relevant documents, images or files by clicking on the Upload files hyperlink or by dragging and dropping. Click on post to upload the files 
• All the files uploaded against a milestone appear here. You can preview, edit, or delete any of the documents. 

4.11 Copy Submittal Sent to Reference 

• Any submittals sent for a particular data point can be copied to other references.  
• instead of adding the same information again and again, user can use this feature to copy same submittal information for multiple references. 

4.12 Duplicate Milestone 

• Enter the duplicate milestone name here. 
• If a milestone is missing then, you can create a new one by clicking the three dots and choosing the Duplicate option 
• Choose the line items for which you want to create the duplicate milestone.  Click on the Copy button to Save the duplicate milestone. 

4.13 Restart Cycle 

• Only one colorway is displayed here because the PLM integrated Bulk Lots milestone only exists for one line item. 
• Click on the three dots and click on the Restart option 
• Choose the line items for which you want to restart the milestone and click on the 'Copy' button.

Note Vendor cannot restart a cycle unless or until there is an approval status on it. 

5. Approvals Log 

5.1 Overview 

• You can can access Approvals Log page by clicking on  the “Approvals Log” icon.  
• Apply the required filters and click on search icon to see the required approvals in the below listing. 
• You can also upload and add a comment. 

6. PSR/ Tracking 

6.1 Overview 

• On the listing page, users can view all of the orders in one list. 
• You can view the status of all the milestones in a 
• concise manner here. Green indicates that the milestone was on time whereas Red indicates delay. Hover over the circle to see the details of the milestone.  
• Click the PSR (Tracking Report) to download the PSR file. 
• Users can select the required approvals from the dropdown and click on download. Only the selected approvals will be shown in the PSR. 

Note: PSR will reflect the data according to the filters applied above. 

7. Bulk Actions 

7.1 Overview 

• Clicking on the 'Bulk Action' icon from the navigation will lead the users to the Bulk Action page, where users can add the information in one go rather than going to each reference individually. 
• As soon as the Bulk Action Panel loads, a search bar will be visible where references can be searched. Users can select multiple references at the same time. 

7.2 Select References 

• As the users search for references, a list of required references will appear. Users can select multiple references by clicking the "Select" button. 
• The search drop-down will be hidden by the system if user clicks anywhere on the Bulk Action panel. 

7.3 Filters  

• Once a ref. is selected from the drop-down, filters will appear on the right section of the page. 
• Use these filters to populate refs. that match the criteria of the selected reference. 
• Example: If the selected reference belongs to the brand (ABC) and Season (S-25). If brand and season filters are selected, then all references that fall under ABC and S-25, will generate below.  
• Clicking on “Select”, will move that reference to the left-side (under the References Selected section). Users will then be able to take action against them accordingly. 

7.4 Select Approvals  

• According to user needs, the user will be able to select multiple approvals and mark related line items for various references. 
• To select any approval, such as fabric quality of any reference, the user must click on Fabric Quality. The system will then start displaying all variations of Fabric Quality approval for references below, along with associated line items. 
• As the users select the Approval name, details of codes and relevant line items is shown. Users can select the required codes. System automatically checks all the similar codes in the selected references. 
• Click on the “x” icon to remove the particular reference from selection. 

7.5 Changing Approval 

• Selecting from Approval, Stages and Milestone will change the approval list against the selected references. 

7.6 Actions 

• Users can perform actions by selecting any from the list.  
• From the drop down you can open options like Change Status, Comment, Submittal sent & AWB, Planned Submittal sent and Uploads and enter or edit information. 

8. Notifications 

8.1 Overview 

• Clicking on the Bell icon to view the received notifications about the following activities -Submittal Sent -Submittal Approved -Submittal Rejected -Comment added -Mentioned in a comment 
• You can view all the information related to a the notification like Submittal, Brand, Reference Number, Vendor, Colorway, Size Range, AWB, and Cycle. 
• Clicking on a notification, takes you to the Production Tracking page of that reference number and marks that notification as 'Read' 
• You can even click on the 'See All' to go to the Full page of notifications and view all the notifications in a list. 
• Apply the filters which are relevant to your workflow to see the specific notifications. 
• You can Click on the 'Download Comments' Log to download all the comments from the notifications into an Excel file.  
• Clicking on Archive Notifications will route you to the archive notifications page. 

9.  Notification Settings 

9.1 Overview 

• You can manage your notifications from this page.  
• Here, you can select the Brand. If you want to disable the whole brand, unselect all the vendors for it. 
• You can disable any product codes for which you don't want to receive the notifications for. 
• Go to Settings on the lower left side of the screen to navigate to Notification Settings. 
• You can edit the notification settings for Submittal, Comments, and Approvals.  
• Users can also turn on/off notifications for certain data points. 

10. Global Search 

10.1 Overview 

The Global Search has two options  

1) References: The system will display all references that contain a specific number or letter entered by the user in the References tab.  

2) Approvals: If the user inputs any digits or words in the “Approvals” section of the global search and that number/word exists in different approvals of multiple references, the system displays a list of references with those approvals. 

• Clicking on the reference number navigates the users to the production tracking page of that particular reference.  
• Users can also search for specific approvals by switching to the Approvals tab. 

💡Case Study: How TrackIT helped a Leading Apparel Brand achieve Process Efficiencies 

What Makes TrackIT the Best Software to Monitor Textile Production

Organized Workflow:  

Get a daily, real-time overview of tasks that require your attention 

Standardize Processes –from Plan to Track  

Plan and track placements to ensure on-time delivery. Configure by brand, division or product  

Preserve Approvals and Supporting Documentation  

Consolidate your production journey on a single platform. Organized documentation for ease of use 

Streamline Communication across Stakeholders 

Manage your conversations on a single platform to ensure everyone is on the same page  

Monitor and Intervene 

Manage by exception – order status and pending approvals highlighted on a comprehensive list 

Track Placements 

Get a yearly summary of placements, OTP and shipments 

User Dashboard 

Track placement and business volume across multiple brands through a convenient dashboard with notifications 

Calendar View 

View a monthly summary with PO statuses and access details with one click 

Delivery Performance 

Using predictive algorithms, conveniently track production and pre-production progress on a calendar 

Digitizes Pre-Production Tracking 

View pre-production status and track milestones 

Monitor Production 

Track changes in factory planning and compare with actual delivery. Identify bottlenecks before they happen and reduce costly delays. 

TrackIT Pros and Cons 

Pros  

• Instant visibility into order status that enables quick response to delays 
• Help brands proactively manage risks and improve on-time delivery performance 
• Evaluate production processes using consistent metrics like quality, timeliness, and responsiveness. 
• Consolidate data from all vendors and regions to streamline production management across a global supply chain 
• Supports manual input, Excel uploads making it flexible and adaptable for brand’s needs 

Cons 

• Teams unfamiliar with production software may need training to fully utilize TrackIT’s features. 
• Accurate tracking relies on timely data from vendors—delayed inputs can affect the system’s real-time effectiveness. 

FAQs 

1. What is TrackIT and who is it for? 
 

TrackIT is a digital production tracking software designed for textile and apparel brands to monitor order progress, vendor performance, and supply chain timelines. 

2. How does TrackIT improve production visibility? 
 

TrackIT offers real-time dashboards and reports that display order status, vendor performance, and potential delays. This enables proactive production management and decision-making. 

3. Can TrackIT help reduce delays in textile production? 
 

Yes, with real-time visibility, use of analytics and on-time performance tracking, TrackIT is a complete textile production management software  
that identifies and fixes potential delays efficiently. 

4. Is TrackIT suitable for managing multiple vendors and factories? 
 

Absolutely. TrackIT consolidates data across vendors and regions. It gives brands a bird's eye view of production progress and performance across their entire supply chain. 

5. What kind of reports does TrackIT generate? 
 

TrackIT provides comprehensive production reports, placement summaries, performance comparisons, and delivery insights to support strategic sourcing and operational planning. 

6. Does TrackIT support data entry flexibility? 
 

Yes, it supports various data entry methods that includes manual input. You can even download Excel files for paticular production section.

7. How does TrackIT assist with vendor evaluation? 
 

TrackIT includes a vendor scorecard feature that ranks suppliers based on delivery, quality, and responsiveness, helping brands make informed sourcing decisions. 

Take Control of Your Textile Production—Anywhere, Anytime. 
 

Experience real-time tracking, smarter planning, and vendor accountability with TrackIT, the ultimate production management software for apparel and textile brands. 
 

👉 Contact Us for a Free Demo Today and Transform Your Supply Chain!